Job Description

Position Description:

Provide senior-level administrative support directly to the Vice Presidents and/or Senior Vice Presidents. May also provide administrative support for additional assigned departments, as needed.

Essential Duties and Responsibilities:

• Reconcile and verify the accuracy of vendor invoices, receipts, and credit card statements.
• Function as department liaison and first point of contact.
• Maintain executives’ calendars by preparing agendas and scheduling meetings, conferences, teleconferences, and travel/itineraries.
• Maintain executives’ contacts and send bulk communications to contacts as needed.
• Communicate with vendors and assist in the coordination of all department-specific events.
• Take notes in meetings to ensure accurate information is recorded for the executive team. Follow up on any action items assigned to individuals.
• Create and/or write routine reports and correspondence.
• Back-up other team members, as needed.
• Perform other related duties, as assigned.

Minimum Qualifications (Education, Experience, Skills):

• Minimum of 3-4 years of experience as an administrative professional in a warehouse and corporate setting, preferably with VP-level and above.
• Must type a minimum of 60 words per minute.
• Must be highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong written, verbal, and interpersonal communication skills, including electronic media and e-mail.
• Ability to read, edit, and interpret complex documents, both electronically and in hard copy, to create a clear audit trail.
• Ability to work independently on assigned tasks, as well as to accept direction on given assignments.
• Ability to multitask effectively and deal with frequent changes, delays, or unexpected events.
• Manage time well, meet deadlines, and prioritize multiple tasks.
• High attention to detail and accuracy.
• Demonstrate a high level of professionalism and relate comfortably to people in all levels of the organization.
• Maintain high-level confidentiality at all times by having the ability to identify and hold sensitive, financial, proprietary, and/or attorney-client privileged information in strict confidence.
• Must be able to quickly acquire a thorough knowledge of policies and procedures and understand the mission, vision, and culture of the organization.
• Ability to pass a background check and drug screen, where applicable for the position.

Reasonable Accommodation Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

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