Job Description

Onboarding & Human Resources Administrator

Hybrid Role (2-3 days in office)

Office Location: Watertown MA

Full Time/Permanent Employment

ClinLab Staffing is the premier Life Sciences Staffing Agency headquartered in Watertown, MA.

ClinLab Staffing is looking for a dedicated and detail-oriented Onboarding & Human Resource Administrator to oversee the onboarding process for temporary contract employees. In this role, you will be responsible for ensuring all necessary tasks are completed ahead of new hire start dates at our client’s work sites. As the primary point of contact, you will guide contractors through essential documentation and onboarding procedures, ensuring a smooth and efficient process. This role also involves close collaboration with our Recruiting & Sales teams to ensure compliance and address any questions or concerns.

The ideal candidate will be proactive, adaptable and focused on ensuring a positive experience for all temporary contract employees.

Position Responsibilities

• Oversees all onboarding processes including but not limited to the following:
• Initiates employment agreements, background checks, and welcome e-mails
• Assist new hires with the completion of all onboarding documents including tax and I-9 forms
• Ensure all employee records are up to date and compliant
• Supports recruitment by serving as the point of contact for temporary workers
• Answer questions regarding timesheets, PTO, pay, and work assignments
• Assist with benefit administration and inquiries
• Perform employee outreach to ensure satisfaction and retention
• Ensure all employee records are up to date and compliant
• Enhance and strengthen our contract employee experience through improving our contractor retention plan
• Assist with general human resources and payroll administration, including but not limited to, creating reports, completing employment verifications, assisting with company event planning and implementing systems to improve process efficiency
• Other duties as assigned

Qualifications

• Ability to communicate effectively and work well in a team environment
• Excellent time management skills and ability to multi-task and prioritize work
• Strong organization and planning skills
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision

Education & Experience:

• Bachelor's Degree Preferred
• 1-2 Years Administrative/HR Experience
• Prior experience with Paylocity (HRIS) and I-9/E-Verify processes a plus!

We are also looking for and excited to work with people who share similar Core Values to ours.

Salary Expectations: $52,000-$55,000 Annually + Opportunity for Bonus

ClinLab's 5 Core Values

• Ever to Excel
• Choose to Win
• Check the Ego at the Door
• Solution Mentality
• Own It!

*If this position is a match for your background, we would be honored to receive your application!

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